How to Write an Email to Request PTO

In this article, we will walk through some example messages to inform your manager that you are requesting PTO.


Example: Request PTO

Hi Manager Name,

I'm requesting PTO for x days from mm/dd/yy to mm/dd/yy. Please let me know if you approve this request?

Best,
Your Name


Example Message: Request PTO with Explanation and Work Coverage

Hi Manager Name,

I'm requesting PTO for x days from mm/dd/yy to mm/dd/yy. X event is happening in my life so I need to take time off from work then. I will make sure that I work with you and the team to ensure adequate coverage for my responsibilities. Please let me know if you approve this request?

Best,
Your Name